Executive Assistant to the ED

Position Summary:

Reporting directly to the ED&COO.

The Executive Assistant to the ED&COO provides executive, administrative, and development support to the ED&COO. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ED&COO. The Executive Assistant serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant will also act as a bridge between senior management team on weekly business review, special report or any specific business need.

Essential/Primary Responsibilities:

1. Communicates with the business leaders or their staff or customer on the ED&COO behalf and coordinates high-level meetings both internally and externally. Coordinates meetings and strategic activities with The Senior Leadership Team (SLT) / The Management Team (TMG).
2. Communicates directly and on behalf of the COO with SLT and TMG members on matters related to business projects and initiatives as directed.
3. Conducts research on prospective customers to identify and evaluate their needs and align right internal teams for further prospective business and leads.
4. Reports, proposals, prepares and coordinates oral and written communication with project and business heads.
5. Supports ED&COO in his external commitments.
6. Administratively supports (recruitment, business plans, documents formatting, and other administrative tasks), drafts emails and other correspondence as directed.
7. Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the ED&COO agenda.
8. Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Represents the COO in designated meetings as required.
9. Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Accountabilities

• Position reports to the ED&COO.
• Works directly with the SLT/MLT.
• Works directly with senior level staff internally and externally.

Experience & Education:

• Master’s in business administration degree from International University.
• A keen interest in information technologies ecosystem.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Five to ten years providing support for upper-level management in a related organization.

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff,  external partners, and customers.

• Understanding of latest technologies, industry 4.0 ecosystem, cyber security and business automation.
• Fluency in MS Word, EXCEL and PowerPoint, data management systems knowledge helpful.
• Ability to learn new things.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including Board members and staff.
• Excellent management, time-management, and problem-solving skills.

Working Conditions/Other Data:

• Due to the confidentiality of the work, the functions of this position should be performed from our office location.
• Occasional travel may be involved.