PERSONAL ASSISTANT TO THE PARTNER

Salary: Reasonably compensated with usual benefits

MORE INFORMATION

Company Description

Bradfield Consulting Limited – Our client, is a partner in a law firm located in Lekki Phase 1, Lagos, Nigeria.

Job Description

The role is focused on providing dedicated support to the partner; to ensure all secretarial and administrative tasks are handled efficiently and effectively.

The selected candidate will be required to carry out secretarial, administrative, and other functions for the partner as follows:

Secretarial & Administrative Functions:

  • Managing the Partner’s electronic diary, handling the daily activities of the Partner. This includes handling phone calls, meetings, and appointments.
  • Coordinating and scheduling daily agenda and to-do list, as well as weekly and monthly calendar appointments.
  • Organizing and sometimes attending meetings- taking minutes/notes and ensuring the Partner is well-prepared for meetings by organizing meeting notes prior to such meetings.
  • Organizing team-building events as required.
  • Organizing and maintaining files of the Partner’s correspondence and records.
  • Filing, managing databases, and handling correspondence.
  • Liaising with the partner’s internal and external contacts including other members of staff, vendors, and clients.
  • Drafting letters and emails for the partner’s final approval; efficient follow-up of tasks as stated in emails, and letters.
  •  Assembling data and compiling information as directed.
  • Organizing and expediting the flow of work, initiating follow-up actions where appropriate.
  • Sourcing and ordering stationery and office equipment for the Partner.
  • Organizing, maintaining, and managing the Partner’s office systems.
  •  Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, maintain network database, receive and send overnight packages.
  • Administering established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
  • Reviewing statements, invoices, receipts, and charges for the Partner.
  • When necessary, Lead on and carry out background research, present findings, and recommendations and produce documents, briefing papers, and reports.

Other Functions:

  • Attending meetings, participating in committees, and reporting to the Partner as needed/required.
  • Booking travel arrangements and accommodation, when necessary, and planning itineraries as required.
  • Ordering and arranging payment of a variety of goods and services required by the Partner.
  • Handling some personal work for the partner including booking appointments for members of the partner’s family.
  • Perform all other duties assigned from time to time.

Qualifications

The ideal candidates must possess the following traits: 

  • Discretion and trustworthiness (as selected candidates will often be the party of confidential information).
  • Ability and willingness to work long hours;
  • Ability to work weekends when required to;
  • Ability to work with minimal/no supervision.
  • Ability to multi-task with minimal or no error.
  • Ability to be a proactive thinker and an excellent problem solver.
  • Flexibility and adaptability.

Academic Qualification

  • Bachelor of Science or Art (B.Sc. or BA)
  • A Master of Science or Art (M.Sc. or MBA) is an added advantage.

Required Experience

Minimum of Two (2) to four (4) years’ proven practice as a PA or in a secretarial/administrative role. Experience in a consulting firm or a Law firm is an added advantage.

APPLY BY: Sending CVs to careers@bradfieldconsulting.net using the job title “Personal Assistant to Partner” as the subject of the mail.

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