MORE INFORMATION

  1. Maintain office services
    Design and implement office policies
    Establish standards and procedures
    Organize office operations and procedures
    Review and approve supply requisitions
    Maintain office equipment including generator
    Maintenance of office Building
  2. Human Resources
    Carry out Staff related issues, i.e. recruitments, terminations, reimbursable, discipline, rewards, etc
    Process staff salaries and benefits
    Process all staff requests and permission for leave, leave of absence, maternity, study leave, casual leave, etc
    Assign and monitor clerical and secretarial functions
    Orient and train administrative staff
    Provide on the job and other training opportunities
    Evaluate administrative staff performance
    Supervise all Administrative personnel
    Preparation and monitoring of staff roasters
  3. Maintain office records
    Ensure filing systems are maintained and up to date and accessible to all staff
    Define procedures for record retention
    Ensure protection and security of files and records
    Ensure personnel files are up to date and secure
    Supervise the office archives and the library.Maintain office efficiency
  4. Ensure Office is ready for the day; conducive and all equipment are functioning properly
  5. Plan and implement office systems, layout and equipment procurement
  6. Supervise store office to maintain and replenish inventory
  7. Check stock to determine inventory levels
  8. Verify receipt of supply
  9. Ensure all Bills paid promptly e.g. internet, telephone, insurances, service agreements, leasesetc
  10. mail dispatch
  11. Handling of all confidential correspondence
  12. Attend office meetings

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