Business Development Officer/ Office Administrator
Maintain office services and Records Design and implement office policies Establish standards and procedures Organize office operations and procedures Ensure Office is ready for the day; conducive and all equipment are functioning properly Attend office meetings Plan and implement office systems General maintenance of office equipment and building. Ensure filing systems are maintained and up to date and accessible to all staff Define procedures for record retention Ensure protection and security of files and records Ensure personnel files are up to date and secure Supervise the office archives and the library.
Human Resources Carry out Staff related issues, i.e. recruitments, terminations, reimbursable, discipline, rewards, etc Process staff salaries and benefits Process all staff requests and permission for leave, leave of absence, maternity, study leave, casual leave, etc Assign and monitor clerical and secretarial functions Orientate and train administrative staff Provide on the job and other training opportunities Evaluate administrative staff performance Supervise all administrative personnel Preparation and monitoring of staff roasters. 3. KEY TASKS AND RESPONSIBILITIES Commented [BC1]: We have moved some duties under office maintenance to the accounting role and merged duties under maintenance of records with maintenance of office services.
Accounting Supervise office store to maintain and replenish inventory Check stock to determine inventory levels Verify receipt of supply Ensure all Bills are paid promptly e.g. internet, telephone, insurances, service agreements, leases etc mail dispatch Handling of all confidential correspondence Review and approve supply requisitions.
Seminar Planning and Coordination Monitor and approve vendor needs for seminar Prepare Budget and maintain records pertaining to seminar activities Liase with partners on seminar facilitators and guest list Supervise guests and attendees Prepare and schedule seminar program, oversee and coordinate overall activities Manage marketing and seminar outreach.
Social Media Management & Business Development Ensure timely post and update on all social media handles Manage proposals and conduct research on potential client Send congratulatory and birthday messages to staff and client Provides requested research using online tools to develop intelligence on prospective targets, industries, business leads, etc. Works in collaboration with partners and associates to ensure the firm capitalizes on firm-wide programs and go-to-market strategies Identifies, develops and targets growth strategies and plans focused on both financial gain and increased client base Initiates and supports cross-selling of legal services among lawyers.
